JULY BOARD MEETING
ADA COMMUNITY LIBRARY
BOARD OF TRUSTEES

The Ada Community Library Board of Trustees held its monthly board meeting on Tuesday, July 18, 2023. Board members present were Carol Mills, Steven Ricks, Sandy Taylor and Mary Anne Saunders. Staff members present were Mary DeWalt, Mary Allington, Alex Hartman, Anna Langrill, Monika Pomper and John Thill.

    1. MONTHLY MEETING OF THE BOARD OF TRUSTEES IS CALLED TO ORDER.
      Sandy Taylor called the meeting to order at 8:33 am.
    2. CONSENT AGENDA
      1. The minutes of the May monthly meeting were presented. 
      2. The Financial statements for May were presented.
        MAS moved to accept the consent agenda, SR seconded, the motion carried.
    3. DIRECTOR’S REPORT, PUBLIC WRITTEN CORRESPONDENCE 
      The Director’s report featured news from the Lynx consortium, a September open house concept, service to Avimor, the new attorney LSA, and outreach activities.
    4. QUARTERLY REPORTS
      Brief discussion of quarterly circulation statistics, new cards, and activities among the branches.
    5. OATH OF OFFICE FOR NEWLY APPOINTED TRUSTEE
      Carol Mills administered the oath of office for Melodie Huttash.
    6. UNFINISHED BUSINESS
      1. FY24 budget planning
        Presentation of details about the FY24 budget and priority areas. Treasurer and Director will meet within the next few weeks with better numbers to craft a draft budget for publication and discussion during the August meeting prior to presentation at the public budget hearing August 22nd.
    7. NEW BUSINESS
      1. Revision of Unattended Children Policy. Early draft discussed, to be continued.
      2. OverDrive Content Access Levels [Action Item] MH motion to approve allowing this component to be available to the ID8 Overdrive group, ST second, motion carried.
      3. Venue for ongoing community reporting. Agreement to offer information via new venues.
    8. Open meeting adjourned at 9:58 am to enter executive session
    9. EXECUTIVE SESSION Authorized under 74-206 re: real property
    10. POST EXECUTIVE SESSION
      Public meeting reopened at 10:11 am. Discussion of leasing additional space at our Star Branch location. SR moved to expand Star Branch into dentist and massage offices and maintain operating costs into the future with the caveat that necessary TIs are covered through fundraising, MAS seconded, the motion carried.
    11. DATE OF NEXT MEETING AND ADJOURNMENT
      The next monthly meeting will be held at the Lake Hazel Branch on August, 2023 at 5:00pm followed by the public budget hearing at 6:00pm.   ST moved to adjourn the meeting, CM seconded, the motion carried and the meeting adjourned at 10:15 am.

Respectfully submitted,
Mary DeWalt

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