JULY BOARD MEETING
ADA COMMUNITY LIBRARY
BOARD OF TRUSTEES

The Ada Community Library Board of Trustees held a board meeting on July 15, 2025. Steven Ricks, Sandy Taylor, Mary Anne Saunders, Suzette Moore, and Rachel Moorhouse were board members present. M. DeWalt, A. Langrill, J. Thill, M. Allington, M. Nota, J. Nelson, A. Hartman, J. Rice, J. Cole and N. Roberts were staff present.

    1. CALL TO ORDER.
           SR called the meeting to order at 4:02 pm.
    2. CONSENT AGENDA 
      Consent agenda items are considered to be routine and are acted on with one motion. There will be no separate discussion on these items unless the Board Chair, a member of the library board or library staff requests an item to be removed from the Consent agenda for discussion.

      1. Changes to the Agenda.
      2. Approval of the Minutes of Tuesday, June 17, 2025 Board Meeting
      3. Approval of the June Financial Reports
        SR moved to change the agenda to move the Non-Resident Fees action items to the August meeting. MAS moved to approve the consent agenda, SR seconded, motion carried.
    3. OATH OF OFFICE 
      Rachel Moorhouse was sworn into office.
    4. DIRECTOR’S REPORT, PUBLIC WRITTEN CORRESPONDENCE 
      There was a brief review of the written report and written correspondence.
    5. QUARTERLY REPORTS 
      Quarterly reports were given by branch managers as follows: J. Nelson reported on Victory, M. Nota reported on Connect, A. Hartman reported on Lake Hazel, J. Thill and J. Rice reported on Hidden Springs, M. Allington reported on Star, and J. Cole reported on Circulation.
    6. TRUSTEE DISCUSSION: ASSIGNMENTS AND REPORTS 
      Trustees discussed assigning each trustee to a library branch as a board liaison.
    7. UNFINISHED BUSINESS
      1. Star Branch Library expansion update
        SR gave an update on Star expansion.
      2. Service to adjacent areas update, MAS and SM
        SM gave a report on a potential district service partnership with the Mayfield Springs development in Southeast Ada County / Western Elmore County.  MAS gave a report on the potential for District expansion to the portion of Star in Canyon County.
    8. NEW BUSINESS
      1. Interlibrary Loan Policy tweak [Action Item]
        SR moved to approve the policy changes. ST seconded, motion carried.
      2. Non-resident fees [Action Item] The board voted to move this item to the August meeting.
      3. FY26 budget overview
        SR encouraged trustees to meet with M DeWalt and A Langrill individually to discuss the FY26 Budget. The board will then discuss details of the budget at the August meeting prior to the public budget hearing.
    9. NEXT MEETING AND ANNUAL BUDGET HEARING CONFIRMATION OF AUGUST 19TH AND ADJOURNMENT
      Next meeting on August 19th at 5:00 pm, at the Lake Hazel Branch followed by the Annual Budget Hearing at 6:00 pm. Meeting adjourned at 5:37 pm

 

Respectfully submitted,
John Thill

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